Supplier Terms and Conditions

The following terms and conditions (quality requirements) applicable to every purchase order issued by DEKING Screw Products, Inc. (DEKING), unless otherwise stated in writing, and shall remain in effect without expiration.  Additional conditions may apply in accordance with our customers’ requirements as stated on the actual purchase order.  Should you have any concerns or require clarification regarding the following, please do not hesitate to contact us directly.
  1. Right of Entry – You are required to allow our customers and/or regulatory authorities access to the applicable areas of all facilities, at any level of your supply chain involved in order and to all applicable records.
  2. Revision Level – All processing/service associated with DEKING purchase orders must be performed in accordance with the latest specification revision and identified on accompanying documents, unless otherwise specifically requested.
  3. Nonconforming Product – You are required to notify DEKING of any nonconforming product as result of your process/service. Nonconforming product must not be further processed without written authorization.
    • Immediate notification must be made in writing of any process or product discrepancy discovered after delivery must be made in writing to prevent further processing and/or delivery of nonconforming product.
  4. Discrepancies – You are required to notify DEKING when there is a discrepancy in piece count or other purchase order detail. Do not make assumptions.
  5. Process Changes – You are required to notify DEKING of changes in product and/or process, changes of supplier, changes of manufacturing facility location and, where required, obtain DEKING approval prior to actions.
  6. Sub-Tier Control – You are required to flow down all applicable purchase order requirements, including DEKING customer requirements, to your sub-tier suppliers when applicable. DEKING must have previous knowledge and approval of all (sub-tier) suppliers used for our product.
  7. Documentation – You are required to provide documented proof of processing (process certification, mill report, physical and/or chemical test result, etc.) traceable to purchase order details with each and every shipment/order.
  8. Traceability – Certificates of Conformance or Process Certifications must identify the Part Number, Revision or Issue, Purchase Order Number, Quantity, Serial Numbers (if applicable), DEKING Lot Number, all relevant Specifications with Revisions and Material Heat Number when known, and identify the name, title, date and signature of the issuer.
  9. Records – You are required to retain process and production records, certifications and test reports for a minimum of 10 years. After that time, you may dispose of the records in any manner you choose.  The same requirement applies to copies of Certificates of Compliance, etc. forwarded with shipments.  These records must be maintained to protect from deterioration and damage and made available for review by request of DEKING, our customers and regulatory authorities in accordance with contract or regulatory requirements. Reference Note 01.
  10. Handling – Product must be handled, stored and packaged to prevent damage or deterioration product appropriate to the current state of manufacture.
  11. Calibration Sources – You are required to comply with the requirements of ISO 17025 or equivalent. All certificate(s) of calibration must reflect compliance.
  12. Foreign Material Sources – Raw material may only be procured from sources inside the USA or Canada and/or countries listed on the Bilateral Airworthiness Agreement (BAA) and/or DFAR 252.225-7014(-) requirements.
  13. Notification of Process Changes Supplier shall not implement any changes in design, material, processes or control without written approval from Buyer prior to supplying services and/or material.   The supplier is also responsible for compliance by sub-contractors.
  14. QMS Requirement – You must meet the minimum quality management controls for the product or service provided and associated risk:
    • Special Processors: NADCAP, QMS review, and/or (our) Customer Approval
    • Material Suppliers: ISO9001 and/or BAA and/or (our) Customer Approval
    • Machining Suppliers: DEKING QMS review (preferred ISO, may be 100% Inspection)
  15. DPAS Defense Priority – When imposed by our customer, the DPAS Defense Priorities Allocation Rating System must also be executed by you and your sub tiers.
  16. Code of Conduct – DEKING Screw Products, Inc. is built upon a strong foundation of steadfast adherence to the highest of ethical standards.  Accordingly, DEKING expects its Suppliers to maintain the fundamental values of fairness and integrity during our daily business interactions.
  17. Contribution to Conformity and Safety – The Supplier will ensure that all personnel are aware of their contribution to product conformity and product safety.
  18. Special Process Certification – Special process suppliers (ie. heat treating, NDT, plating, chemical filming, etc.) are responsible for compliance to the applicable specifications, whether the operation is performed within their facility or by subcontractors. Supplier’s Process Certification must identify vendor performing special process, show actual data from verification of process, reference the applicable specification and be signed by authorized Quality Assurance personnel.
  19. Counterfeit Material – The supplier shall use only the materials which are listed in the drawing, EO, or PO. Any material substitutions will be considered unacceptable. Materials shall be listed correctly and shall not be misrepresented for materials other than that which they are.